Role purpose

The Scheduling and Plant Administrator will be responsible for planning, executing and maintaining adequate staffing levels in our production area on a day to day basis . This includes working closely with the Production department to analyze and forecast future staffing needs, manage the time and attendance program, coordinate with agency to provide temporary workers and invoicing as required.

Reports to: Plant Manager

Scheduling Responsibilities

  • Manage Time and Attendance system to ensure accurate and timely payroll output
  • Act as the first point of contact for time card inquires
  • Managing employee call-ins, recording and tracking reasons of absence
  • Daily schedule maintenance; review and approve daily exceptions, enter and track attendance coding, maintain employee database within the time and attendance system
  • Collaborate with supervisors on time off request, schedule employees returning from LAOs
  • Maintain accuracy of vacation and sick leaves, including ensuring the employee has sufficient hours for the requested leave
  • Generate and analyze attendance reports for management
  • Creation of master schedule; verify, maintain and post weekly schedule
  • Work closely with various agencies on temporary/contract workers; verifying timesheets, invoicing, etc.

Plant Administrator Responsibilities

  • Prepare tracking, reports & summaries as necessary for the production office
  • Developing, implementing and maintaining administrative procedures to organize and improve the efficiency and effectiveness of the Department

Other Duties & Responsibilities

  • Assist in the onboarding of new hires, including maintaining locker assignments
  • Ordering uniforms, coordinating with the supplier
  • Assist company achieving overall goals and objectives by completing special projects or assuming other responsibilities as directed by the President

Knowledge, Skill & Ability

  • Two (2) years of experience as a Scheduler/Plant Administrator, preferably in a manufacturing environment
  • Knowledge of job scheduling and labour planning
  • Sound knowledge of collective agreement and ability to interpret and apply scheduling language is required
  • Experience with Enterprise Time and Attendance system an asset
  • Advanced knowledge of Microsoft Office applications

Key Competencies

  • Ability to change direction and handle multiple responsibilities and tasks on a regular basis
  • Takes initiative, does not have to be micromanaged, excellent time management skills
  • High attention to accuracy and detail
  • Excellent communication skills, both written and verbal
  • Works well both as a team member and independently
  • Positive attitude and enthusiasm
  • Analytical and organized; ability to problem solve and motivated for continuous improvement
  • Punctuality, accessibility and dependability

La Rocca values diversity and is an equal opportunity employer. La Rocca is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
If you require accommodation to apply or if selected to participate in an assessment process,please advise Human Resources.

To apply for this job email your details to

Apply using webmail: Gmail / AOL / Yahoo / Outlook